Time management is a constant issue businesses face.
From CEOs to the vast number of employees a business hires; there’s little accountability for much of the wasted time a business face due to procrastination, unproductivity and disorganization.
Understanding not only the benefit of time accountability but the vast effective methodologies in which to use in order to manage time will help your business thrive. The more tasks that you’re able to have completed; the more successful and ultimately the more profitable your business will be.
What is time accountability?
In a work sense, time accountability is simply taking control of the time used in a business day.
It’s about ensuring every working moment is utilized for the greater good of the business and works in turning over maximum profit for an organization.
Is time accountability only for large corporations and businesses?
Time accountability is an issue for businesses of all capacities; large, small and sole-proprietary.
For larger businesses, the issue is typically meeting deadlines, acquiring new clients, managing staff, balancing the books, meeting with the board, etc. Smaller businesses have the same obligations just on a smaller scale. Add into this the need for family and leisure time and you can see how (regardless of the song) time is not on your side.
How can I be accountable for my time?
There are several ways in which you can start to be accountable for your time. Here are some of the key elements to help you get started:
- Cut down needless tasks – where you may think that your day is very productive, there are usually areas where you can maximize your time if you’re avoid doing a specific task. For example: if you set specific times to check emails, rather than check them throughout the day, you will save hours.
- Have a schedule and stick to it – Businesses that play things by ear, generally are those which are holding on to the seat of their pants. Time accountability requires that you have a schedule. Where it is true that there will be fluctuations in your day to day routine, you should at least have a plan of action to keep you moving forward.
- Survey your business to find out what areas are productive and which areas are not – if you find that there are certain sectors of your business which are lacking, the odds are that it is not so much a productivity problem as it is a time management and accountability problem. Keeping your managers, staff, and yourself accountable for lost time by knowing what areas are weak and what areas are strong is essential.
- Check the time clock records – Time is money. It is therefore paramount that you hold all your employees accountable for the time that they document on the clock. Ensure that your employees are not clocking in 10 minutes early here and out 15 minutes late there. Doing so adds time to your finances which is not accounted for but hours which must be paid.
- Make time consciences productivity modifications – If you need to update your productivity equipment then do so. Managers should have set goals to meet and be held accountable for the time and the productivity of their shifts. When needed adjust your productivity so that time is managed more efficiently. Don’t take 8 hours to do a task that can be done in 4.
- Get everyone involved – Time management is something that involves everyone. Where you can put policies and procedures in place, it is everyone’s responsibility to ensure that those time management services are implemented. Show the managers how the time accountability will affect the bottom line and (as a result) affect their salaries. Get employees on board by showing how more benefits (such as insurance and vacation days) can be offered if time accountability maximizes the production and profits. You must have everyone involved, otherwise you just have a time management plan, but no action.
Getting time accountability and management
Time accountability and management is generally best addressed from a professional outside source.
The reason for this is that when addressing the issue from in-house, there will be areas which are not accounted for. These areas are “pet areas” which are those areas where you’re comfortable and really do not want to change.
Where these areas may be habit and comfortable (such as answering phone calls personally or taking a certain path to a particular department) they may not be allocating your time responsibly. A professional offers an unbiased approach so that you can see the areas where time management would be most beneficial.
Have you got any top tips on time management and accountability from your business? Please share them in the comment boxes below.